In a time of the pandemic, it is more important than ever to keep all your office equipment clean from bacteria and viruses. If you are not able to work remotely, there is still something you can do for your safety and safety of others. Office equipment is usually used by a lot of people, but neglected when it comes to cleaning. This year, stop the spread of any type of viruses and follow our tips on how to keep your office virus-free and safe for your colleagues and yourself.


Follow the manufacturer’s guidelines.

Your office imaging equipment came with an owner’s manual, and you should familiarize yourself with the manufacturer’s basic care tips. If you can’t locate the printed manual, you should be able to find it online. In other cases, the touchscreen interface may have care instructions included; look for them on the menu.


Keep your office equipment clean.


Your laser printers, copiers, and document scanners work every day, and regular cleaning is a must.

Clean the scanning glass and document feeder regularly by using a manufacturer-approved cleaner applied to a soft cloth. To avoid damage, never spray liquid cleaner directly onto your equipment.

Clean paper dust from paper trays and feeders using a soft, dry cloth. Move dust away and out from document-entry areas.

Carefully dust outside parts with a clean, soft cloth.


Continuously Disinfect Your Office Equipment

Clean and disinfect high-touch surfaces daily in common areas to keep virus-free office (e.g. tables, hard-backed chairs, doorknobs, light switches, phone receivers and keypads, remotes, handles, touchscreens, desks, toilets, sinks, elevator, and elevator buttons, etc).


Wipe it Down Frequently and At the End of the Day

Keep rubbing alcohol and disinfectant wipes on hand and wipe down surfaces and pieces of office technology devices after each use. Do not spray devices with ammonia-based chemicals. The best way to clean your MFP screens is to first power down your device, moisten a microfiber cloth with a mixture of 70% isopropyl alcohol and 30% water (do not spray). Additionally, before clocking out at night and leaving for the day, make time to wipe down items such as your phone, mouse, and MFP keypad with disinfectant wipes so germs don’t settle in overnight and you can start the next day germ-free without having to sanitize the office first thing in the morning. Also, regularly wipe down shared spaces like kitchens and meeting rooms after each use to help decrease spreading germs.


Clean Your Keyboard

Your computer keyboard can hold numerous germs for an extended period because it’s harder to clean, making them particularly hostile environments. Unlike your other office equipment, the best way to keep your keyboard clean isn’t with wipes but a combination of items like canned air and cleaning gum. Canned air can help remove debris like food crumbs from inside your keyboard, similar to a leaf blower. Cleaning gum is a gelatin adhesive that is designed to remove the dust and dirt from your keyboard.


Utilize Mobile Apps When Possible

With a rise in mobile apps, many printers, copiers, and MFPs can now be accessed via your smartphone rather than at the device itself. You can upload, print, and scan documents and photos with these devices through the app on your phone. This eliminates the need for employees to repeatedly touch office technology devices, thus helping eliminate germs on these essential pieces of equipment.


Air quality and ventilation systems for virus-free office

We spend 90% of our time indoors and nine hours every day sharing spaces with others.

The Coronavirus outbreak sheds light on the importance of indoor air quality and steps needed to mitigate the spread of germs and disease in an office space. Not only that, but according to a 2017 HBR study, breathing better air “led to significantly better decision-making performance,” planning, preparedness, and strategy during crises.

We spend 90% of our time indoors and nine hours every day sharing spaces with others.


While we don’t usually give much thought to indoor air quality, we should. The air we breathe indoors is up to five times more polluted than outdoor air.

Public and shared spaces, like offices, healthcare facilities and schools are breeding grounds for bacteria, viruses, dust and allergens, and harsh chemicals and odors.

While we all recognize the need to wash our hands and clean common surfaces like doors, tabletops, bathrooms, etc., it’s not enough.

We need to clean the air.

Contact us today to find out more about air purifiers.